GUIDELINES FOR THE 2020 ICSAN ELECTION

GUIDELINES FOR THE 2020 ICSAN ELECTION

GUIDELINES FOR THE 2020 INSTITUTE OF CHARTERED SECRETARIES AND ADMINISTRATORS OF NIGERIA (ICSAN) COUNCIL ELECTIONS

ELECTORAL COMMITTEE 2020

C/O NATIONAL SECRETARIAT, PLOT 6, ELEPHANT CEMENT WAY, CBD, ALAUSA, IKEJA

GUIDELINES FOR THE 2020 INSTITUTE OF CHARTERED SECRETARIES AND ADMINISTRATORS OF NIGERIA (ICSAN) COUNCIL ELECTIONS

APPOINTMENT/CONSTITUTION OF THE COMMITTEE

  1. At the Council meeting of the Institute held on the 9th day of June, 2020, a six-man Electoral Committee of the Institute of Chartered Secretaries and Administrators of Nigeria (“ICSAN” or “the Institute”), was set up  pursuant to Section 3(3) and Paragraph 7 of the First Schedule to the Institute of Chartered Secretaries and Administrators of Nigeria Act No. 19 of 1991. The Committee has Mr. Sesan Sobowale, FCIS as its Chairman, other members include Mr. David Olatunji, FCIS, Prof. Deji Olanrewaju, ACIS, Lady Cheta Nwabuike, FCIS, Mrs. Lynda Onefeli, FCIS and Mrs. Ify Essien-Akpan, FCIS.
  • By virtue of Paragraph 6 of the First Schedule to the ICSAN Act and other relevant regulations of the Institute, the mandate of the Electoral Committee is to conduct elections to fill the five (5) vacancies on the Governing Council.

PURSUANT to the above, the Electoral Committee of the Institute of Chartered Secretaries and Administrators of Nigeria, hereby issues the following Guidelines for the conduct of the 2020 elections into the Governing Council of the Institute.

1.0       DATE AND TIME OF 2020 ELECTIONS INTO ICSAN GOVERNING COUNCIL

  1. The Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) Council elections for year 2020 shall be conducted between Monday 6th to Wednesday 8th July, 2020.

2.0     QUALIFICATION REQUIREMENTS

2.1       All Candidates and their Endorsers/Attesters must have paid their annual subscriptions and other dues and fulfilled all financial obligations to the Institute as of 30th June 2020.

2.2       All members of the Institute are eligible to vote at the Council election: PROVIDED THAT such members must have paid their Annual subscriptions as and when due for the election year.

3.0       NOMINATION FORMS

3.1       The Nomination Form for election into Governing Council of the Institute is available on the Institute’s website – www.icsan.org.

3.2       Candidates must submit duly completed Nomination Forms together with two passport-sized photographs at the National Secretariat of the Instituted on/before 5.00 p.m. on Tuesday, 30th June, 2020 (where physical submission) is desired or on or before 5.00 p.m. on Tuesday, 30th June, 2020  to ceo@icsan.org  (where electronic submission is preferred). Nomination Forms submitted electronically should be accompanied by an electronic copy of the passport photograph of the Candidates.

3.3       Each Candidate shall, upon submission of the Nomination Form, be issued with a duly signed Acknowledgement Slip as evidence of the return of the Nomination Form. Candidates who submit their Nomination Forms electronically shall receive an acknowledgment of receipt by email within two (2) hours of receipt of the forms.

3.4       Where physical copies of duly completed Nomination Forms are submitted, the envelopes used for returning the Forms should be marked on the right-hand side: “Election of Member to ICSAN Governing Council”. Where submission of the duly completed Nomination Form is by electronic means, the email  shall similarly have as its subject: “Election of Member of ICSAN Governing Council”.

3.5       Completed application forms may be accompanied with a copy of the profile of the Candidate which shall comprise of not more than 1000 words and shall highlight the contributions of the Candidate to the Institute, the industry or economic sector in which the Candidate operates. No member should endorse more than one candidate.

3.6       The Nomination Form for each Candidate shall be endorsed by a member of the Institute who is qualified to vote and be voted for. No member of the Institute shall endorse more than one candidate.

4.0       SCREENING OF CANDIDATES

4.1       The Electoral Committee shall following the closure of Nominations of Candidates on Tuesday, 30th June 2020, conduct a screening exercise to confirm the eligibility of each candidate to contest the election into the Governing Council in line with the ICSAN Act and other Regulations made by the Institute

5.0       PUBLICATION OF LIST OF NOMINATED CANDIDATES

5.1       Following the closure of nominations of Candidates on 30th June 2020, the Electoral Committee shall no later than 5.00 p.m. on Friday, 3rd July, 2020, publish the ‘List of qualified  Candidates” together with a brief profile of each Candidate which shall be based on the information provided by the  Candidate in the Nomination Form and accompanying profile.

5.2       The List of qualified Candidates shall be published electronically to members on the communication platforms of the Institute of Chartered Secretaries and Administrators of Nigeria (ICSAN) platform.

6.0     RULES GOVERNING CAMPAIGNS FOR ELECTION

6.1       Candidates may embark on electoral campaigns with effect from 11.59 p.m. on Thursday 2nd, July 2020 and ending on Sunday 5th July, 2020 at 11.59 p.m.

6.2       No electoral campaign is allowed before the date and time stipulated in paragraph 6.1 above.

6.3       Candidates may submit electronic copies of their manifestoes and campaign materials to the Electoral Committee for the purposes of hosting and publication on the ICSAN Website and the e-Voting platform.

6.4       Campaigns shall as much as possible be done electronically and by personal contact and communication with members of the Institute. The contents of campaign materials shall be limited to the qualification and experience of the Candidates, past and present contributions to ICSAN and proposed or planned contributions to ICSAN if elected. The number of such campaign materials should be limited as befitting a respected professional institution like ICSAN.

6.5       No Candidate shall employ the use of offensive or derogatory language or messages or comment that is meant to disparage other candidate(s) during the campaign for election.

6.6       The publication, printing or distribution of any “campaign materials” in the form of gifts and souvenirs of any type by Candidates and/or their supporter(s) is strictly prohibited.

6.7       No candidate shall entice, induce or coerce any member of the Institute with a view to influencing the choice of such member in the election.

6.8       The Electoral Committee may prohibit any campaign activities which it considers to be obnoxious, inconsistent with each member’s right to privacy or which may lead to a breakdown of law and order.

6.9       The decision of the Electoral Committee as to the suitability or appropriateness of any conduct or activity carried out during the campaign shall be final.

6.10     A Candidate who violates any of the requirement of this paragraph or who fails to comply with a direction or decision of the Electoral Committee in respect of appropriateness of campaigning methods may be disqualified from participating in the elections.

7.0    REGULATIONS FOR ELECTRONIC VOTING

7.1       The election shall be conducted electronically. Eligible voters shall cast their votes in in accordance with voting guidelines to be issued by the Electoral Committee for a secure, transparent, easy and convenient voting exercise.

8.0    ANNOUNCEMENT OF RESULTS OF THE ELECTIONS

8.1       At the close of the elections at the time stipulated in these Guidelines, the results of the elections shall be formally announced at the Annual General Meeting of the Institute which shall take place on Thursday, the 9th day of July, 2020.

9.0       GENERAL

9.1       Top of Form

Any Candidate who is aggrieved or dissatisfied with the decision of the screening exercise conducted by the Electoral Committee in respect of his nomination may, within twenty four (24) hours of the announcement of duly qualified candidates, submit an appeal against such decision of the Electoral Committee. The Electoral Committee shall, upon receipt of any such appeal consider the same expeditiously and communicate its decision to such Candidate and members of the Institute within twenty-four (24) hours of the receipt of the appeal.

9.2       Any Candidate who is dissatisfied with the results of the elections shall, within twenty-four (24) hours of the declaration of the results submit an appeal to the Governing Council of the Institute. The decision of the Governing Council in respect of any such appeal shall be final.

Mrs. Taiwo Olusesi, FCIS
Registrar / CEO

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